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Jobs at Greenlane

Administrative Assistant

Location: Boca Raton, FL

Type: Full Time

Min. Experience: Experienced

Greenlane, founded in 2005 and based in Boca Raton, Florida, is the leading distributor of premium brands in the burgeoning head shop, smoke shop, and dispensary channels. Greenlane is known for its exemplary customer service, unique product offering, competitive pricing, unparalleled educational resources, and market leadership. We offer competitive salaries and benefits, plus perks like a gym membership, healthy snacks made fresh daily, and more.

We are currently seeking an Administrative Assistant who is experienced and self-driven to work with the executive assistant and departmental staff to maintain an overall organized, sanitary, and highly functional office environment.

Responsibilities:

  • Develop and maintain front office SOP’s.
  • Assist with travel arrangements.
  • Reconcile and submit expense reports.
  • Provide general support to visitors.
  • Manage meeting room reservations.
  • Write and distribute email correspondence.
  • Run errands as requested.
  • Maintain contact lists.
  • Manage office supply vendor accounts.
  • Manage employee snack program.
  • Provide administrative support maintaining various documents.
  • Provide assistance with front office shipping.
  • Support the executive assistant as requested.
  • Assist with the care of a small dog.

Skills / Requirements:

  • Proven administrative experience 5+ years.
  • Excellent written and communication skills.
  • Bilingual in Spanish/Portuguese a plus.
  • Intermediate MS Office including Excel, Word, and PowerPoint
  • Excellent time management skills.
  • Ability to be adaptable to various competing demands while demonstrating the highest level of service and response.
  • Strong organizational skills
  • Proven ability to handle confidential information with discretion.
  • Gmail, Google Drive, and Google calendar experience a plus.
  • Experience with FedEx shipping a plus
  • Attention to detail and problem-solving skills.
  • Contract language and review a plus.
  • Must like small dogs.
  • High school diploma; college degree a plus.
  • Monday through Friday, with some evenings and weekends.

 

By applying for this role, I understand that if I’m offered a position with the company I will be required to submit to the pre-employment aptitude testing, and background screening as a condition of employment.

Greenlane provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, disability or genetics. In addition to federal law requirements, Greenlane complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation, and training.

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